kanNINJA for event planners
The event, every step.
Vendors, run-of-show, the day-of timeline. A board for the conference, the gala, the launch — built for planners who run several at once.
An event is a project where the deadline is also the show. Vendors, contracts, the run-of-show, the morning-of fire drill. We built kanNINJA so the planner can see all of it at once — and so the assistant, the venue, and the AV team can all see the same plan.
Sample board
A board for a 200-person conference.
Backlog
- Q3 brand launch — concept brief
- Internal client offsite — venue scout
- Speaker shortlist for fall summit
In progress
- Lock the venue contract
- AV walkthrough — schedule
- Send invites — first wave
Awaiting vendor
- Caterer — final menu draft
- Florist — quote
- Photographer — confirmation
Locked
- AV — load-in 6am Saturday
- Catering — final headcount sent
- Speaker green room — water, snacks
Done
- Venue contract signed
- Save-the-dates sent
A real board, not a screenshot. Yours will look different — that’s the point.
How it earns its place
What event planners actually use it for.
The vendor matrix.
Every vendor as a card. Contract status, payment status, load-in time. The morning of the event, the vendor list IS the schedule.
The run of show, on its own board.
Day-of has a different shape — a board where each segment is a card, ordered by the clock: time, speaker, AV cue. The planning board stays a kanban; the run of show is a timeline. Same product, different board.
Multiple events at once.
A board per event. Switch between them in the sidebar. The work for next month does not bleed into the work for next week.
Working with your assistant and the venue.
Invite them. Real-time presence. The morning-of update happens on the board — not in a 30-message text thread.
Speaker and guest management.
A card per speaker — bio, headshot, hotel, dietary restrictions, A/V needs. Send the green room a clean version the day before.
AI for breaking down the next event.
Ask the AI to break down "200-person conference" into cards. Edit for your venue and audience. Six hours of planning becomes ninety minutes.
Also from your chat
For event planners, in any chat.
Open Claude or ChatGPT, ask in plain language, kanNINJA does the rest. The same board, the same kata, the same clan — driven from the chat you already use.
See how it worksReal questions
What event planners ask.
- Can my client see the board?
- Yes — share a read-only view. Most planners we work with share a client board for transparency on vendor status, and keep an internal board for the messier work.
- Does it handle attendee registration?
- No. Pair it with Eventbrite, Hopin, or a registration tool. Attendees go on the card; the actual registration system handles the tickets and the badges.
- Can I print the run-of-show for the day?
- Not natively yet. Most planners screenshot the column or copy it to a doc for the printed version.
- How much does it cost?
- Free for solo planners. The paid tier helps if you regularly run events with assistants and large vendor teams — still less than one round of name badges.
- Is there a template for a wedding or conference?
- Not yet — but the AI gets you most of the way from a one-line description. Templates are on the list.
