kanNINJA for agencies
Every client, every retainer, every brief.
A board per client, a clan per team, time tracked on the card. Built for shops that bill by the hour and ship by the week.
Agencies live in a constant interleave of client work, internal work, and the next pitch. We built kanNINJA so the project management does not become its own client. A board per engagement, a clan for the people on it, time tracked where the work happens. Less meta-work, more ship.
Sample board
A board for a client retainer.
Backlog
- Q2 social campaign concepts
- Email automation revamp
- New blog post: industry trends
In progress
- Landing page copy round 2
- Brand assets export — handoff
- Weekly status sync prep
Client review
- Logo concepts (sent Tue)
- Q1 report (sent Mon)
Shipped
- Homepage redesign (live Mar 14)
- Q1 retainer billed
A real board, not a screenshot. Yours will look different — that’s the point.
How it earns its place
What agencies actually use it for.
A board per client.
Each engagement is its own board. The team only sees what they are on. Switching contexts at 11am is one click, not a refactor of your brain.
Time tracking that rolls up to the invoice.
Start the timer when you start the work. The total goes on the card and on the project. Month-end reconciliation is an hour, not an evening.
Clan-based access — clients see what you choose.
Make a board read-only for the client clan. Internal cards stay internal. The status update happens by them logging in, not by you writing one.
The pitch pipeline.
A board for new business. Discovery, proposal sent, signed, lost. Where every prospect is, without paying for a CRM that does too much.
AI for breaking down the brief.
The brief comes in. Ask the AI to break it into kata. Edit. Quote. Send. The first hour of every engagement gets twenty minutes back.
MCP server for your in-house AI.
Wire kanNINJA into your agency Claude or Cursor setup. Drafting status updates, generating slides, querying project state — the agent has direct read/write to the board.
Also from your chat
For agencies, in any chat.
Open Claude or ChatGPT, ask in plain language, kanNINJA does the rest. The same board, the same kata, the same clan — driven from the chat you already use.
See how it worksReal questions
What agencies ask.
- Can I bring clients onto the board?
- Yes — and most agencies do. Use clan permissions to scope what they see. Some agencies invite the client into a "client clan" with read-only access to specific boards.
- Does it handle retainer hours?
- Time tracking on cards rolls up per board, so monthly retainer hours are visible at a glance. We do not invoice — pair with QuickBooks, FreshBooks, or whatever you bill from.
- Can I have a separate board for each engagement?
- Yes — boards are cheap. Most agencies run one board per active client plus one for new business and one for internal work.
- Does it have white-label?
- Not yet. The agency-branded subdomain is on the roadmap.
- How much for a 10-person agency?
- Pro tier: $8 per user per month, so about $80 a month. Bringing in clients on read-only seats is free up to a generous cap. Two months free yearly.
